How to Prepare for a Group Meeting like an Expert

In the grander scheme of things, group meetings are a chance to connect with individuals across the workplace, not an excuse to complain about off-topic issues. However, it seems like many people currently in the workforce dread these scenarios since they already have enough on their plate. With that, we can look to implement various preparation techniques that will allow individuals to be more prepared come their next group meeting.

Meeting Types

This all begins with understanding the type of meeting you are attending. After all, there are several types, meaning it's crucial to know how to treat each situation accordingly. In saying this, the main three classifications of meetings include; informational, problem solving, and consulting. For starters, an informational meeting often sees one individual conveying information to a group of people. At the end of the meeting, there is often time set aside to ask questions and discuss the information that was brought up. Next, a problem-solving meeting is often called when a team or organization is facing a problem that can only be solved through a team discussion. This kind of get-together is often used to create a large array of ideas in a time of need. Thirdly, a consulting meeting refers to when one person is seeking input from specific people about a topic. This strategy is often used to help develop new ideas about a general topic and is very open to discussion. By understanding each of these types you can start to predict why or how a meeting has been called.

Analyze the Agenda

Then, you must review every part of the agenda. Now in most meetings, an agenda is either sent out before the meeting date or you may be provided with one the day of. Regardless of when or how you receive the agenda, you are going to need to review it very carefully. This is because the agenda outlines the basis of the discussion and important talking points that may be brought up. In some cases, managers will leave the agenda open which is used as an opportunity for others to bring up topics they deem as important. For this reason, it's very important to review and study the agenda as this will help put you in the right headspace and prepare you for the different topics that are going to be brought up throughout the meeting. 

Be Two Steps Ahead

Any good worker knows, you must expect the unexpected. In life, there are many potential obstacles you come across as this is what makes reaching these goals feel so much better. In saying this, a similar ideology can be applied within the workplace, as you might need to think outside the box. For example, if you receive the agenda and you find a piece of information that needs to be resolved or potentially brought to management. As such, you need to comply with an open mind, as you are trying to work towards other goals with a certain purpose. This is why it's not always bad to see things from a different perspective, as this can make a huge difference in the workplace. 

Ultimately, it comes down to preparation as this is what is going to help you become the best version of yourself. As discussed, you want to stay ahead of the game and be able to predict anything that may be thrown at you. In doing so, you will create more emphasis on the interactions you have during these meetings. If you want a test, you can always try out these techniques at The Box SF in one of our many Meeting Room Rentals located in San Francisco.